Copy Display & Keyboard Input Languages, Format & Settings to All Users

regional settingsIf you have a PC or device that is used by many people, you might want to setup the same display and keyboard input languages, format and location settings for all user accounts. Setting this up manually for one user account is a lengthy process. Setting things up for all user accounts is simply painful. Fortunately for us, both Windows 7 and Windows 8 offer a simple way to configure all these settings on your main user account and have them copied to other user accounts or all the accounts that will be created in the future. Here’s how this is done:

NOTE: This procedure must be performed from a user account with administrator permissions.

How to Access the Welcome Screen & New User Accounts Settings in Windows 7

In Windows 7, open the Control Panel and go to "Clock, Language and Region" and then to "Region and Language".

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The "Region and Language" window is opened.

NOTE: you can also use the Start search box - type the word region and click the "Region and Language" search result.

In the "Region and Language" window, go to the Administrative tab and click the "Copy settings" button.

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This opens the "Welcome screen and new user accounts settings" window. Here you can see the settings in use for the current user, the Welcome screen and all new user accounts.

How to Access the Welcome Screen & New User Accounts Settings in Windows 8

In Windows 8 or 8.1, open the Control Panel and go to "Clock, Language and Region" and then to Region.

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The Region window is now opened.

Alternatively, you can use search. Go to the Start screen and type the word region. In Windows 8, filter by Settings and click or tap Region. In Windows 8.1 there is no need to filter the search results.

In the Region window, click or tap the Administrative tab and then the Copy settings button.

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The "Welcome screen and new user accounts settings" window is opened.

How to Change the Language, Location & Format Settings Applied to User Accounts

In the "Welcome screen and new user accounts settings" window you first see three categories of settings:

  • Current user - shares the settings used by the current user account for display and input languages, the format and the location.
  • Welcome screen - shares the settings applied when the welcome screen is loaded, just before logging into Windows.
  • New user accounts - shares the settings that are applied by default to all the user accounts that will be created in Windows.

display, keyboard input, language, format, location, Windows, user, settings

Then you have to check boxes you can use and four options for how to set things up. Let’s see what happens in each of them:

  • "Welcome screen and system accounts" - when enabled, this option first copies all the settings from the current user to all other system accounts: the local system, the local service and the network service. These system accounts are used generally by Windows services and not by normal people, trying to log on to their computers. It also copies the settings from the current user to the Welcome screen so that they are applied during the logon procedure. Then, it copies the same settings to all new user accounts which get created after the option is enabled. However, it will not copy the settings from the current user to existing user accounts, used by other people, with one exception: if an existing user account has not specified a display language, the display language used by the current user will become the display language used also by that other user account. The other settings will remain unchanged though. A bit confusing, I know. But that’s how it is.

    display, keyboard input, language, format, location, Windows, user, settings

  • "New user accounts" - when enabled, this option copies the settings of the current user to all new user accounts which get created after this option is enabled. This includes all types of accounts: Guest, standard & administrator. Existing user accounts are not affected.

    display, keyboard input, language, format, location, Windows, user, settings

  • Check both options - the end result is the same as when you enable the "Welcome screen and system accounts" option.
  • Leave both options unchecked - the current settings remain unchanged.

Conclusion

I hope you found this guide useful. If you have any questions, don’t hesitate to ask via the comments form below. Also, if you want to know more about display & input languages plus format, location and date settings, check out the articles recommended below.