The Geek's Way of Creating Local User Accounts and User Groups

user accountsThe Computer Management tool in Windows can be used to create local user accounts, user groups and set all kinds of policies. Unfortunately this tool hasn’t been updated to work with Microsoft accounts but it doesn’t mean that it can’t be useful in certain scenarios. Here’s how it works:

NOTE: This tutorial doesn't work on Windows 7 Home Premium, the core edition of Windows 8 or Windows RT, as the tool shown here is not available.

How to Create a Local User Account

To create a user account, first open the Users folder, found in Computer Management -> Local Users and Groups.

Local Users and Groups, Windows, Create User Accounts, Create User Groups

Right click somewhere on the empty space found in the middle section of the window. Click or tap on New User.

Local Users and Groups, Windows, Create User Accounts, Create User Groups

This opens the New User window, where you will enter all the details about the new user account.

First, type the user name, its full name (optional) and description (optional).

Local Users and Groups, Windows, Create User Accounts, Create User Groups

Then, you must type the password that will be used and confirm it. You can choose not to use a password and check the box which says "User must change the password at next logon". This way, when the person using this user account logs on for the first time, he or she must create their own password.

There are also other options that can be used:

  • "User cannot change password" - this is self-explanatory. Only the administrator will be able to change the password for that user account.
  • "Password never expires" - this setting is useful in business network environments which have policies for user account passwords to expire after a certain time. Checking this box makes the password set to... never expire.
  • "Account is disabled" - checking this box means you are creating a user account that is disabled and cannot be used.

Once you are done making all the settings, click Create and the user account will be created and ready for use. If you are done creating user accounts, click Close in the New User window.

All user accounts created using this method won’t have any administrative permissions and will be listed as members of the Users group, which has permissions only to use existing applications and resources.

How to View & Change the Properties of a User Account

You can also edit the properties of existing users. To do so, right click on the user account you want to configure and click Properties.

Local Users and Groups, Windows, Create User Accounts, Create User Groups

This opens the Properties window for that user account. In the General tab you have the options covered in the previous section, which can be changed as needed.

Local Users and Groups, Windows, Create User Accounts, Create User Groups

The Member Of tab lists the user groups that user account is a member of.

Local Users and Groups, Windows, Create User Accounts, Create User Groups

The user account can be made a member of other groups, by clicking on Add and selecting the user groups. You can also remove its membership of a group by selecting the user group from which you want it removed and clicking on Remove.

The Profile tab should be used only in business network environments to set specific paths for: where the user profile data is stored, logon scripts that should be executed at the Windows logon or setting the home folder to another value than the Windows default.

Local Users and Groups, Windows, Create User Accounts, Create User Groups

Once you made the changes you desire, don’t forget to click OK, so that they get applied.

How to Create a User Group

To create a new user group, click on the Groups folder in Computer Management -> Local Users and Groups.

Right click somewhere on the empty space found in the middle section of the window. There, click on New Group.

Local Users and Groups, Windows, Create User Accounts, Create User Groups

The New Group window opens. There, type the name and description(optional) of the group.

Local Users and Groups, Windows, Create User Accounts, Create User Groups

Then, it is time to add members. Click Add. This opens the Select Users window. There, click on Advanced.

Local Users and Groups, Windows, Create User Accounts, Create User Groups

A new version of the window opens, with more options for finding user accounts. Click Find Now and then scroll down through the list of results and select with the mouse the user account(s) you want as part of the user group. Then, click OK.

Local Users and Groups, Windows, Create User Accounts, Create User Groups

The user account(s) you selected are now shown. Click OK again.

Local Users and Groups, Windows, Create User Accounts, Create User Groups

You are back to the New Group window where you can see the member(s) you just added.

Local Users and Groups, Windows, Create User Accounts, Create User Groups

When done with the user group configuration, click Create and then Close.

You can now give special permissions to that user group and all its members will inherit them. If you are looking for a good tutorial on how to change permissions, read this one: Take Ownership and Change Permissions of Files and Folders.

Conclusion

I hope you found our mini-series of articles on using the Local Users and Groups section in Computer Management useful. If you have any troubles with it or questions, don’t hesitate to share them via the comments form below.