How to Manage Existing Tasks in Task Scheduler

task schedulerIn this guide you will learn how to run a task on demand, how to end, disable, import, export and delete an existing task. To make things clearer, I will also share usage examples, so that you can make the best of this powerful tool - the Task Scheduler.

To learn how to open the Task Scheduler application, check this article: How to Browse the Task Scheduler & Learn More About Existing Tasks.

Important: The options and settings presented in this guide are applicable to Windows 7, Windows 8 and Windows 8.1.

How To Run or End an Existing Task

Task Scheduler allows you to run a task on demand, regardless of when it was set to run. Navigate through the folders of the Task Scheduler Library to find the task that you want to run.

Task Scheduler, manage tasks, run, end, import, export, disable

Select the task and, in the panel on the right, under Selected Item, click or tap Run.

Task Scheduler, manage tasks, run, end, import, export, disable

You can run a task on demand only if it is enabled. If the task is disabled, the Run button is not visible.

Also, the task cannot be run manually if the "Allow task to be run on demand" setting is not selected. In this case, the Run button is visible but when you press it, you get a message like the one below: "To run this task on demand, open the task Properties dialog box and select the Allow task to be run on demand check box on the Settings tab".

Task Scheduler, manage tasks, run, end, import, export, disable

To run the task on demand, select it and click Properties. Then, go to the Settings tab and check the "Allow task to be run on demand" check box.

Task Scheduler, manage tasks, run, end, import, export, disable

You can stop a running task from completing its actions by ending it. To do this, select the task and, under Selected item, click or tap End.

Task Scheduler, manage tasks, run, end, import, export, disable

If your task has the option "If the running task does not stop when requested, force it to stop" enabled, the task will be forced to end if it doesn't stop when you try to end it. You can adjust this setting by editing the tasks’ Properties: go to the Settings tab and check the box that says: "If the running task does not stop when requested, force it to stop".

Task Scheduler, manage tasks, run, end, import, export, disable

How To Enable, Disable or Delete a Task

To stop a task from running for a certain period of time, you can disable it. When a task is disabled it will not run on schedule nor on demand but it will remain in Task Library. A disabled task can be enabled at any time. Select the task you are interested in and click or tap Disable in the Selected item panel.

Task Scheduler, manage tasks, run, end, import, export, disable

If a task is disabled, you can enable it. Once enabled, the task will run on schedule and it can be run on demand. Select the task you want to enable and click or tap the Enable button in the Selected item panel.

Task Scheduler, manage tasks, run, end, import, export, disable

If you no longer want to run a task, you can delete it. This action will completely remove the task from the Task Library. Pick the task to be deleted and, in the 'Selected Item' click or tap Delete.

Task Scheduler, manage tasks, run, end, import, export, disable

How To Import and Export a Task

Task Scheduler allows you to export a task so it can be imported and used by other users or on other computers. The task is exported into an XML file which contains all the properties of the task, triggers, actions, conditions and settings. To export a task, select it and then click or tap the Export button.

Task Scheduler, manage tasks, run, end, import, export, disable

Type the name for your exported task and select the location where you would like it stored. Then, click or tap Save.

Task Scheduler, manage tasks, run, end, import, export, disable

To import a task, you need to know the location of the XML file where the task was exported. Click or tap the Import task button in the Actions panel to import it.

Task Scheduler, manage tasks, run, end, import, export, disable

Select the XML file and click or tap Open.

Task Scheduler, manage tasks, run, end, import, export, disable

The task is imported and its properties are shown, allowing you to make additional changes, according to your preferences.

Conclusion

As you can see from this tutorial, Task Scheduler offers a wide variety of options for managing and editing tasks. If you are working with multiple devices, you will enjoy the option for exporting existing tasks and importing them on other devices.

For more tips and tricks about using the Task Scheduler, don’t hesitate to read the articles recommended below.